Independent comparison. Not affiliated with Smartsheet or any vendor listed.
Updated 16 April 2026
The Cheapest Smartsheet Alternatives: Real Pricing at Every Team Size
Smartsheet Business costs $19 per user per month. For 25 users, that is $5,700 per year before add-ons. Here is what every alternative actually costs at your team size.
Annual Cost Comparison (Billed Annually)
| Tool | Per User/Mo | 10 users/yr | 25 users/yr | 50 users/yr | 100 users/yr |
|---|---|---|---|---|---|
| Smartsheet Business | $19 | $2,280 | $5,700 | $11,400 | $22,800 |
| ClickUp Unlimited | $7.00 | $840 save 63% | $2,100 save 63% | $4,200 save 63% | $8,400 save 63% |
| Wrike Team | $10.00 | $1,200 save 47% | $3,000 save 47% | $6,000 save 47% | $12,000 save 47% |
| Notion Plus | $10.00 | $1,200 save 47% | $3,000 save 47% | $6,000 save 47% | $12,000 save 47% |
| MS Project Plan 1 | $10.00 | $1,200 save 47% | $3,000 save 47% | $6,000 save 47% | $12,000 save 47% |
| Asana Starter | $10.99 | $1,318.8 save 42% | $3,297 save 42% | $6,594 save 42% | $13,188 save 42% |
| Monday.com Standard | $12.00 | $1,440 save 37% | $3,600 save 37% | $7,200 save 37% | $14,400 save 37% |
| Basecamp | $15.00 | $1,800 save 21% | $4,500 save 21% | $9,000 save 21% | $18,000 save 21% |
| Airtable Team | $20.00 | $2,400 save -5% | $6,000 save -5% | $12,000 save -5% | $24,000 save -5% |
All prices reflect annual billing rates as of April 2026. For a full Smartsheet pricing breakdown, see SmartsheetPricing.com.
Hidden Costs to Watch For
Smartsheet Add-On Costs
Smartsheet base pricing does not include several features that many teams depend on. These add-ons can increase your contract by 20 to 50%:
- DataMesh: Automated data lookup across sheets (enterprise add-on)
- Bridge: Workflow automation engine (enterprise add-on)
- Control Center: Portfolio governance (enterprise add-on)
- Dynamic View: Restricted data sharing (enterprise add-on)
- Resource Management: Capacity planning ($7 to $16/user additional)
Switching Costs to Factor In
The subscription price is not the full cost of switching. Budget for these real expenses:
- Migration effort: 1 to 4 weeks of setup depending on complexity
- Training: 2 to 8 hours per team member on the new platform
- Productivity dip: Expect 2 to 4 weeks of reduced efficiency
- Automation rebuilds: Formulas and workflows need manual recreation
- Parallel subscriptions: Run both tools for 1 to 2 months during transition
Best Value by Team Size
Under 10 users
ClickUp Free
$0/yr
Unlimited tasks with Gantt charts and basic automations. Zero cost. Upgrade to Unlimited ($7/user) when you need advanced features.
10 to 25 users
ClickUp Unlimited
$840 to $2,100/yr
Best feature-to-price ratio. Saves $1,440 to $3,600 per year vs Smartsheet Business. Covers Gantt, automations, and every view type.
25 to 50 users
Wrike Team
$3,000 to $6,000/yr
Closest feature parity to Smartsheet. Includes resource management and proofing. Saves $2,700 to $5,400 per year vs Smartsheet Business.
100+ users
ClickUp Business
$14,400/yr (100 users)
Advanced permissions, custom roles, and priority support. Saves $8,400 per year vs Smartsheet Business at 100 users.
Frequently Asked Questions
What is the cheapest Smartsheet alternative?▾
ClickUp Unlimited at $7 per user per month is the cheapest paid Smartsheet alternative that includes Gantt charts, automations, and custom fields. For a team of 25, that is $175 per month compared to $475 for Smartsheet Business, saving $3,600 per year.
Are there hidden costs when switching from Smartsheet?▾
Yes. Beyond the subscription price, factor in migration effort (typically 1 to 4 weeks of setup time), training for your team, potential productivity loss during the transition, and the cost of rebuilding automations and formulas that do not transfer. Our migration guide covers these costs in detail.
Does Smartsheet offer a cheaper plan than Business?▾
Yes. Smartsheet Pro costs $9 per user per month but lacks automations, resource management, and many collaboration features that Business includes. Most teams that need Smartsheet functionality end up on the Business plan. See SmartsheetPricing.com for a full breakdown.
Is monthly billing more expensive than annual?▾
Most tools charge 15 to 30% more for monthly billing compared to annual. Monday.com monthly is $14 per seat versus $12 annual. ClickUp monthly is $10 versus $7 annual. Always opt for annual billing if you are committed to the platform for at least a year.